Supplier Code of Conduct
The Mitsubishi Pencil Group has established this code of conduct to promote procurement activities considering human rights, safety and health, ethics, environmental conservation, and other issues with our business partners (suppliers). We may ask you to answer questions from external agencies and our company to understand your compliance status with this code. We also ask for your cooperation in ensuring that your subcontractors who provide goods or services to the Mitsubishi Pencil Group follow this code. The Mitsubishi Pencil Group will request that our suppliers comply with this code, build a better partnership based on mutual trust, and promote responsible procurement activities.
1. Respect for human rights
Elimination of discrimination
Prohibit discrimination based on race, gender, age, nationality, ethnicity, religion, disability, or other factors.
Freedom of association
Respect employees’ right to organize and bargain collectively, based on local laws. Strive to ensure employees can communicate openly with management without fear of retaliation, intimidation, or harassment.
Prohibition of forced labor and child labor
All work must be voluntary. Respect the free will of employees and do not engage in forced labor. Please do not demand that employees hand over their official identification documents, such as passports. Do not employ children who are below the minimum working age.
Restriction of excessive working hours and payment of appropriate wages
Do not exceed the weekly working hours stipulated by local laws. Comply with wage-related laws such as minimum wage, overtime, statutory benefits, etc. Provide at least one day off per week.
Prohibition of inhumane treatment
Do not engage in inhumane treatment that violates individuals’ dignity, such as harassment or abuse. Strive to prevent and respond to such acts.
Conflict minerals
Strive to ensure that the use of conflict minerals (tin, tantalum, tungsten, gold) does not become a source of funding for armed groups that commit human rights violations in the Democratic Republic of Congo and neighboring countries, etc.
2. Safety and health
Workplace safety and hygiene
Strive to prevent accidents and disasters and create a safe and comfortable working environment for employees. Ensure the safety of employees.
Preparation for emergency situations
Anticipate possible situations and events that may occur in an emergency and take measures to prevent or mitigate disasters and accidents, such as ensuring the safety of structures, securing evacuation routes, installing and inspecting disaster prevention equipment, etc. For example, establish a reporting system, notify employees, provide evacuation methods, train employees, and install appropriate fire detection systems, fire extinguishing equipment, emergency exit facilities, and recovery plans.
Employee health management
Strive to prevent occupational accidents and diseases. Identify work that imposes a sizeable physical burden or may cause health damage, including mental health, and take necessary measures to prevent them from leading to occupational accidents or diseases. Conduct employee health examinations based on local laws.
Ensuring the safety and hygiene of facilities
Ensure the safety, hygiene, and appropriate environment of the facilities provided for employees.
3. Ethics
Prohibition of corruption and bribery
Do not engage in or accept any form of bribery.
Prohibition of anti-competitive behavior
Do not engage in any behavior that impedes fair competition.
Severance of ties with antisocial forces
Eliminate any relationship with antisocial forces that threaten the order and safety of civil society and hinder economic activities.
Prevention of misconduct
Strive to protect whistleblowers who report misconduct by employees without fear of retaliation.
Disclosure of information
Disclose information on business activities such as management and financial status appropriately.
Protection of intellectual property rights
Respect and manage intellectual property rights.
Protection of personal information
Protect the personal information of customers, suppliers, consumers, employees, and all others appropriately.
4. Environmental conservation
Compliance with environmental laws and regulations
Comply with environmental laws and regulations and obtain necessary permits, notifications, reports, etc.
Resource conservation and energy saving
Strive to conserve resources and save energy.
Proper disposal of waste
Dispose of waste properly and strive to reduce the amount of waste.
Management of chemical substances
Identify chemical substances that may harm the environment if released, and strive to reduce their use, substitute them with less harmful substances, and prevent leakage.
Management of product-contained substances
Identify harmful substances contained in products and comply with legal regulations.
Management of emissions to the air and water
Reduce emissions of harmful substances, greenhouse gases, ozone-depleting substances, etc. into the air. Manage wastewater properly.
Conservation of biodiversity
Consider the impact of business activities on biodiversity and minimize the adverse effects.
Adopted in January 2024
